More time for coaching
Less time on admin
Keep your lessons, invoices and client updates together, so you can get on with coaching.
No credit card required
Early-bird availability
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Premium benefit
$14 off
Create your account and verify your WhatsApp number to get the coupon.
Why ORCA
The admin behind every lesson
Following up on unpaid invoices
Unpaid invoices mean more time spent following up.
Keeping everyone updated
Bookings, changes and reminders all need a message to clients.
Keeping track of lesson counts
Tracking completed lessons and knowing when to invoice takes time.
Finding a new lesson time
Rescheduling can take several messages before everyone agrees.
ORCA helps you keep it all organised
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Let Finn help with the scheduling
Finn is ORCA's WhatsApp assistant. Clients can ask to book, move or cancel a lesson in chat, without another app to log into. Coaches can send voice notes too. Finn is available on Premium and Enterprise.
Collects the booking details
A client sends their preferred date and time. Finn checks availability and helps them put the request together.
Helps clients reschedule
Finn gathers the new lesson details for you to review. Once you approve the change, your calendar updates.
Keeps cancellations clear
Finn helps clients request a cancellation and keeps the lesson details together, so everyone knows which appointment is changing.
Prefer to talk? Send a voice note
As a coach, you can tell Finn what to book, move or cancel in a WhatsApp voice note. Finn checks the details and shows you the proposed changes. Review them and confirm by text before anything is applied.
ORCA by Swim and Splash Community
Attendance assistant
Illustrative conversation
Review before saving
Present · Alex Tan, Samuel Lee
Absent · Samuel Tan
Nothing saved yet. Type SAVE to confirm.
Get attendance down, while it’s still fresh
Send Kai a WhatsApp text or voice note after a lesson. Kai works through pending classes, checks names against each saved roster and asks you to clarify anything uncertain.
Review the whole class first
Kai shows the complete attendance summary before anything is saved. Type SAVE when you’re ready to record it.
A check-in only when it’s useful
Opt in to one daily Singapore-time check-in, sent only when attendance is still pending that day.
Clients can hear when class is done
After a successful save, Kai can notify eligible saved client contacts that the lesson is complete.
You stay in control
Kai can prepare the record, but attendance is not saved until you review it and type SAVE.
A heads-up for the venues on your schedule
Opt in on your phone for browser push notifications when lightning is detected near a scheduled lesson venue we can reliably match.
A clear, local alert area
The default is 2 km around each reliably matched scheduled venue. Alerts use the lesson venue, not your phone’s live location.
Timed around the lesson
Choose how far ahead alerts can start. They can continue during the lesson and stop at its scheduled end.
Unmatched venues are shown
Venues that can’t be reliably matched are skipped and made visible, rather than treated as covered.
An extra warning, never an all-clear
No alert does not mean it’s safe. Always follow your venue’s safety procedures.
ORCA · browser notification
Illustrative · not a live alert
Lightning detected in the alert area.
Near your scheduled lesson venue, Bishan Swimming Complex.
Scheduled venue
2 km default alert area
Starts at your chosen lead time; can continue through lesson end.
Opt-in phone push · never WhatsApp · no alert is not an all-clear
Tools for your day-to-day
Keep your coaching admin in one place
Start with the basics, then choose the plan that fits the way you coach.
Automated Invoicing
Keep billing cycles organised and share PDF invoices on WhatsApp, with your PayNow QR included.
Session Reminders
Send lesson reminders on WhatsApp with a schedule that works for you.
AI Progress Reports
Add a few notes after a lesson. ORCA helps turn them into a report you can review and share as a PDF.
Student Profiles
Guardian contacts, medical notes, skill level and full lesson history, all in one place.
Video Library
Share coaching clips, find new drills and learn from other coaches.
Expense Tracking
Log business and personal expenses by category and review where your money goes each month.
Income Overview
See what you have been paid, what is still outstanding and how each billing cycle is progressing.
Calendar Sync
Connect your lesson schedule to Outlook, Google Calendar or your phone.
Secure and Private
Keep student details and billing records together, with access tied to your account.
Finn Scheduling
Collect booking, rescheduling and cancellation requests in WhatsApp, with changes reviewed before they are applied. Premium and Enterprise only.
Kai Attendance
On Premium and Enterprise, review roster-matched attendance in WhatsApp and type SAVE before it is recorded.
Lightning Alerts
Opt-in phone browser push alerts for recent readings near reliably located lesson venues, on Premium and Enterprise.
What coaches gain
A little less admin in your day
FAQ
Common questions
What makes ORCA different?
ORCA brings your lesson schedule, billing and student records together, with WhatsApp for client updates. Families can receive invoices and progress reports, and ask Finn for help with scheduling, without logging into ORCA.
Do I need a credit card to start?
No. You can create a free account without payment details and upgrade later if you need more features.
What will my clients receive?
You can share lesson confirmations, progress reports, invoices and receipts on WhatsApp, with a consistent look for your coaching business.
Can ORCA help me keep track of payments?
Yes. You can track billing cycles, share invoices with a PayNow QR and see which payments are still outstanding.
How does ORCA help with everyday admin?
You can keep lesson counts, invoices and student updates in one place instead of switching between chats and spreadsheets. Choose the features that suit your routine, and review changes before they are applied.
How does Kai record attendance?
Kai is available on Premium and Enterprise. Send a text or voice note on WhatsApp and Kai walks through pending lessons, matches names against the saved roster and asks you to clarify uncertainty. You review the complete attendance and type SAVE before it is recorded. You can opt into a daily Singapore-time check-in only when attendance is still pending; after a save, Kai can also notify eligible saved client contacts that the lesson is complete.
How do lightning alerts work?
Premium and Enterprise coaches can opt in to phone browser push notifications. They use recent lightning readings within the default 2 km of reliably located scheduled lesson venues, not your live location. Choose a lead time before lessons; alerts can continue until the scheduled end. Unmatched venues are skipped and shown. Alerts are supplementary, not an all-clear, so always follow venue safety procedures.
Can I use ORCA for private and group lessons?
Yes. Both appear in the same calendar. You can track students individually within a class and update their families when a lesson changes.
Is my students' data safe?
Your student profiles, guardian contacts and billing records are kept private. You choose which updates and documents to share with families.
What happens if I stop my subscription?
Downgrading to the free plan keeps your account and data. Closing your account is different: it permanently deletes your account and associated student records, invoices and reports.
Try ORCA with your next lesson
Create a free account and see how it fits your coaching routine. You can upgrade when you need more features.
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